Terms of service
TRAILER RENTAL AGREEMENT
McNeal & Co., LLC
1409 Cactus Drive
Levelland, Texas 79336
(806)853-7386
RENTAL TERMS AND CONDITIONS
1. The RENTER shall keep and maintain the rented trailer during the terms of the rental period at customers own cost and expense. Customer shall keep the trailer in a good state of repair during the rental period.
2. The RENTER shall pay the OWNER full compensation for full replacement of any trailer which is not returned because it is lost or stolen and/or repair including parts & labor, of any trailer which is damaged and in need of repair to put it into the same condition it was in at the time of rental. The OWNER’s invoice for replacement or repair is conclusive as to the amount RENTER shall pay under this paragraph for repair or replacement.
3. The RENTER shall inform the OWNER upon demand, of the exact location of the trailer at any time while it is in the RENTERS’s possession. Trailers are not to be taken outside the State of Texas without prior WRITTEN consent from McNeal & Co., LLC.
4. No allowance will be made for any rented trailer or portion thereof which is claimed not to have been used. Acceptance of returned trailer by OWNER does not constitute a waiver of any of the rights OWNER has under the rental agreement.
5. If the RENTER is in default of any of the terms and conditions of this agreement, the OWNER, and his agents, at the RENTER’s risk, cost and expense may at any time enter the RENTER’s premises where the rented trailer is stored or used at any time and recover the rented trailer.
6. The RENTER shall not pledge or encumber the rented trailer in any way. The OWNER may terminate this agreement immediately upon the failure of RENTER to make rental payments when due, or upon RENTER’s filing for protection from creditors in any court of competent jurisdiction.
7. RENTER indemnifies and holds OWNER harmless for all injuries or damage of any kind for repossession and for all consequential and special damages for any claimed breach of warranty.
8. The RENTER shall pay all reasonable attorney and other fees, the expenses and costs incurred by OWNER in protection its rights under this rental agreement and for any action taken by OWNER to collect any amounts due to the OWNER under this rental agreement.
9. A $25 booking deposit will be collected for all online reservations. It is non-refundable for no-shows, but will be applied to any rental fees of completed rentals for which they were collected. Your reservation will be held for 30 minutes only after the scheduled pickup time.
Trailer Rental Policies
Care & Cleaning of Trailer
All rentals are made with the understanding that normal wear and tear is included in the rental rate. However, any damage from misuse or improper care will be charged for. Our rental rate structure anticipates all trailers being returned clean, or additional charges will be made.
Deposits
Deposits are required for any item rented unless credit has been established in advance. Deposit can be paid for with an approved credit card, debit card, or cash.
Tires – Road Damage - Flat Tires
Before operating a rental trailer, check the job site for debris or terrain that could cause damage to tires, and be aware of roadway debris and/or damage that could cause tire damage to the trailer. In most instances, damage to tires is caused by conditions on a job site or roadways, and as such, payment for ALL tire repairs is considered the responsibility of the customer. In the event of a flat tire, the customer can call a tire repair company of their choice at the sole expense of the Customer. McNeal & Co., LLC is not responsible for Tire Damage during the rental period. Please inspect tires prior to rental for good operating condition.
Operating Condition of Trailer
We will conduct an inspection WITH you prior to the trailer leaving our property. But if the trailer you've rented is not operating as it should or has a problem, please contact Mark or Kori McNeal immediately. Phone (806) 853-7386.
Continuing to run the trailer with a malfunction can cause excess wear, tear, and damage, and will also result in extra time spent attempting to complete your transportation project. Please help us take care of our trailer, and help you get your transportation project done properly, but addressing all malfunctions or problems as they occur.
If you do not call to inform us of the problem with the trailer and wait to inform us when you return the trailer when it is scheduled to be due, you may be held responsible for the full cost of the rental unit or repairs required to return it to operational condition.
Replacement Fees:
Hitch Extender: $25
Key to Side Door: $5
Each Ratchet Strap: $10
Each Bungee Cord: $2
Rope: $5
Jack & Tool Pouch: $40
Tire: $100
Wheel: $100
Identification & Insurance
McNeal & Co., LLC requires identification on all trailer rentals as follows:
1. Valid driver's license
2. Year, make, and license plate # of renter's tow vehicle
3. Proof of auto insurance
Past Due
Rented trailer is considered past due if not returned by the due date and time listed on the rental contract. $20 per hour is charged for late returns.
Authorized Agents
Customers may send authorized agents to rent trailer on their behalf. Your authorized agent must be 18 years-of-age or older. If you have not arranged for prepayment of the deposit prior to the rental, your authorized agent must provide a credit or debit card to pay the deposit.
Towing Requirements
Tandem axle trailers require a tow vehicle with a minimum wheelbase of 133 inches. The wheelbase measurement being made between the front and rear axle centers. This will also apply to towed trailers with a gross vehicle weight (GVW) in excess of 2000 lbs.
Hitch Requirements
An adequate hitch is necessary (Car Hauler-2 15/16” ball, Aluma & Enclosed 2” ball). A hitch or bumper (factory mfg.) is rated to its' capacity, not that of the vehicle, which may be less. A single piece, solid, machined ball, with proper shank diameter must be used. Bushings to increase the shank size should not be used.
McNeal & Co., LLC reserves the right to decline the use of any vehicle we feel may not be appropriate.
Responsibility for Damage or Loss; Reporting to Police.
You are responsible for all damage to, or loss or theft of, the trailer, including damage caused by weather, road conditions and acts of nature, whether you are at fault. You are responsible for the cost of repairing or the actual retail cash value of the trailer if it is not repairable or if we deem it unrepairable. You are responsible for Loss of Use, Diminished Value, missing equipment or parts, and a reasonable charge to cover our administrative expenses connected with any damage claim. You must report all accidents involving the Trailer to us AND the Police within 4 hours of occurrence or discovery. INITIAL HERE ____